Boiler Cover Terms and Conditions

Heating Geek’s Cover Plan Terms & Conditions 1. Interpretation. 

1.1 In this agreement, the following words or phrases shall bear the following meanings: 

(1) Agreement: means this agreement incorporating the Schedule and these terms and conditions between You and Us; 

(2) Annual Service: means an annual safety and efficiency inspection of the Boiler, including a a performance test, a check of the necessary controls and flue sample test along with a strip down and clean if deemed necessary by our Engineer which may be carried out up to 14 days before the anniversary of the last service. 

1. (3)  HG: means Heating Geeks
2. (4)  Boiler: means the boiler or boilers identified in the Schedule (as may be 

amended by agreement from time to time); 

(5) Boiler Breakdown: means an unforeseen malfunction of the Boiler or Boiler 

Controls rendering the system inoperable or a leak within the Boiler.
(6) Boiler Controls: means the time control, water circulating pump, motorised 

valves or room thermostat (but excluding wireless room thermostats).
(7) Boiler Services: means the Annual Service and provision of Safety Certificate 

(where applicable) and (if applicable pursuant to the service option selected) the provision of emergency service for Boiler Breakdowns (including the provision of parts and labour) in respect of the Boiler (up to a maximum of 60kw output) and Boiler Controls as listed in Section 4 

(8) Commencement Date: the date this Agreement commences pursuant to clause 2.3; 

(9) Engineer: means a Gas Safe Registered Engineer (as applicable) engaged by HG 

(10) Fees: means the monthly fees you will pay to Us in accordance with the Agreement for providing Boiler Services as set out in the Schedule; 

(11) Heating System: means any part of the central heating system (such as the radiators and their valves) other than the Boiler and Boiler Controls. 

(12) Immediately Dangerous: means where We are of the opinion that the Boiler if operated or left connected to a gas supply may represent an immediate danger to life of property. 

(13) National Gas Emergency Service Call Centre: means the 24 hour UK based service centre for gas enquiries. 

(14) Property: means the property or properties where the Boiler is located as set out in the Schedule (or such other properties as may be added from time to time). 

(15) Safety Certificate: means an annual landlords safety certificate in respect of the Boiler (where such is required by law) which may be provided up to 14 days before the expiry of the current certificate. 

(16) Schedule: means the Schedule attached hereto detailing the Property or Properties to be covered, the Boiler(s) and the Fees as may be amended or updated by You from time to time; 

1. (17)  Tenant: means any of your Tenant’s residing at the Property; 
2. (18)  We/Us: means Heating Geeks 
3. (19)  You: the Customer identified in the Schedule overleaf. References to “your” 

should be interpreted accordingly. 

1.2 Any reference in this agreement to a statutory provision shall be deemed to refer to such provision as amended or re-enacted from time to time. 

2. Boiler Service Agreement. 

2.1 You appoint HG to provide the Boiler Services for the term of this agreement. 2.2 The Boiler Services under this Agreement shall commence upon receipt from you of first instalment of fees by direct debit (or in the case of upfront annual payment on receipt of that payment); 

2.3 The Boiler Services under this Agreement shall include those matters set out in clause 4 (What is Covered) but shall exclude those matters set out in clause 5 (What is not covered). 

3. Term of the Agreement. 

3.1 The term of this Agreement commences upon the date specified in clause 2.2 and continues until terminated in accordance with the provisions of clause 9 below. 

4. What is Covered. 

4.1 In consideration of payment by you of the Fees, the following services shall be provided (You should refer to the Schedule in respect of service option selected): 

Heating Geek’s Basic Plan 

Boiler Certification only (Boiler of any age): 

1. (1)  The Annual Service; 
2. (2)  The provision of the annual Safety certificate where such is required by law and 

the Boiler passes the safety inspection for a fixed fee of £10.00 

1. (3)  In the event that this option is taken and the certification is required within 9 months of the date of commencement the full annual fee will be payable in full prior to any service or certificate being provided. 

Heating Geek’s Standard Plan (Boilers under 7 years): 

1. (1)  The Annual Service; 
2. (2)  The provision of the annual Safety certificate where such is required by law and 

the Boiler passes the safety inspection for a fixed fee of £10.00 

1. (3)  Emergency attendance (subject to limit of 4 call outs per 12 month period) by an 

Engineer in the event of a Boiler Breakdown (normally within 5 hours for an 

uncontainable leak and 24 hours for other breakdowns); 

1. (4)  The replacement of any faulty components within the Boiler casing (to a maximum value of £250.00) identified as requiring replacement at a call out under (3) (providing replacement parts are generally available); 

Heating Geek’s Advanced Plan (Boilers 7 years +): 

1. (1)  The Annual Service; 
2. (2)  The provision of the annual Safety certificate where such is required by law and 

the Boiler passes the safety inspection for a fixed fee of £10.00 

1. (3)  Emergency attendance (subject to limit of 4 call outs per 12 month period) by an 

Engineer in the event of a Boiler Breakdown (normally within 5 hours for an 

uncontainable leak and 24 hours for other breakdowns); 

1. (4)  The replacement of any faulty components within the Boiler casing identified as 

requiring replacement at a call out under (3) (providing replacement parts are generally available); 

Heating Geek’s System Plan 

(1) Pumps, motorised valves, radiators and TRV’s are included for repair
(2) Up to £250.00 of parts which are added to Standard and Advanced Plans. (3) Heating Geeks must be satisfied that the age of the Boiler has been correctly 

identified and maintained as per manufacturers recommendations. Failure will mean cancellation of the policy and no refund is offered. 

5. What is not covered. 

5.1 The following are excluded from all service options and do not form part of the Boiler Services: 

(1) The cost of repairs due to physical damage;
(2) Any costs associated with sludge, lime scale or other blockages or deposits save where we have carried out a power flush which remains under guarantee at the time of the blockage (power flush is available at an additional cost)
(3) Cost of repairs or replacement parts necessary due to design faults in the Boiler; (4) Costs of replacement parts due to parts not being fitted according to manufacturer’s recommendations;
(5) The costs of any improvement or upgrades to the Boiler which may be necessary in order to meet current or future legal or regulatory standards;
(6) Repairs to any steel or lead pipe work;
(7) The repair or replacement of any part or parts (including, but not limited to decorative parts) that are not essential to the operation of the Boiler or Boiler Controls;
(8) Repair or replacement of any additional boiler at the Property not listed in the Schedule;
(9) The costs of any repair or replacement relating to damage by fire, explosion, structural repairs, subsidence, theft or attempted theft, demolition or alteration to the Property;
(10) The costs of repair or replacement arising from hostilities, war, riots, or acts of God
(11) The costs of repair or replacement arising from any damage or defect caused by animals or insects;
(12) The costs of repair or replacement arising from negligence of you or any occupier of the Property including but not limited to any Tenant;
(13) The costs of repair or replacement where damage is result of normal corrosion or deterioration;
(14) The costs of re-setting timers or controls of the Boiler due to seasonal time differences or inability of you or the Tenant or occupier of the Property to operate; (15) The costs of re-pressuring sealed heating systems;
(16) The costs of repair or replacement due to problems or damage caused by interruption in supply of utilities;
(17) Warm air heating systems
(18) Combined cooking and heating appliances, e.g. Rayburn or Aga’s
(19) The costs of repair or replacement of any parts forming the Heating System; 
(20) The costs of any repair or replacement where the Property has remained unoccupied for a period of 60 consecutive days or more;
(21) Mobile homes, bedsits, properties in multiple occupancy, properties with more than 6 bedrooms, properties shared by more than 6 tenants or 1 family;
(22) The costs or repair or replacement arising from facts or matters which in our reasonable opinion were or should have been known to You before the commencement of this Agreement;
(23) The replacement of parts where, after a reasonable search for stock We are unable to source the parts;
(24) Any hot or cold water cylinders. 

5.2 No cash alternative to repairs or replacement by Us is available in any circumstances. 

6. Access to Boiler On Appointment. 

6.1 If, in order for Us to carry out the Annual Service or any repair or replacement, there are harmful substances (including but not limited to asbestos containing materials) that need to be removed in order for us to to reasonably carry out our duties under this Agreement, You will be responsible for such removal and. if we reasonably require for providing Us with evidence of the safe removal including (but not limited to) the provision of safe air test certificates. 

6.2 Where access to the Boiler (or any other part of the Property necessary for Us to carry out our obligations under this Agreement) requires the removal of cupboards, boxing in, tiling furniture or any other items we will not be liable for any damage provided we have taken reasonable care in removal. 

6.3 Where our Engineer is of the reasonable opinion that the Boiler is Immediately Dangerous You authorise Us to disconnect the Boiler and mark the Boiler “Do Not Use’. If You or Your Tenant refuse to allow disconnection, We will inform the National Gas Emergency Service Call Centre. 

6.4 The Annual Service will normally be carried out between 0800 and 1700 Mondays to Fridays and usually between April and September in each year. Breakdowns will always take priority over the Annual Services;
6.5 We will arrange with You or directly with your Tenant a date and time for attendance to carry out the Annual Service each year normally in a 4 hour window; 6.6 If You or Your Tenant is not at the Property when our Engineer arrives or cancel or re-arrange the appointment within 24 hours of the scheduled appointment time. We will charge You a call out fee of £50.00; 

6.7 If You or Your Tenant need to re-arrange an appointment then provided We are given at least 24 hour’s notice, you will not be charged any call out fee;
6.8 We will aim to meet any scheduled appointment and to attend Breakdowns as quickly as possible in order to provide the Services to You to a good standard. It may not, however, always be possible to complete Boiler Services within time frames given particularly in the winter months, when there may be a high volume of breakdowns. We will use all reasonable endeavors to meet our obligations under this Agreement as quickly and efficiently as possible and in the event of any delay, we will advise You or Your Tenant as soon as reasonably practical; 

6.9 In the event of severe, adverse weather conditions where We deem it is not safe for our Engineer to attend any appointment or Breakdown, we reserve the right to re-arrange any time given but will provide You or Your Tenant with as much notice as possible; 

6.10 We reserve the right to refuse to provide the Boiler Services where in the reasonable opinion of Us or any Engineer, You or Your Tenant or any occupier of the Property is behaving or has behaved in an aggressive, threatening or abusive manner to Us or an Engineer;
6.11 By accepting these terms, you are deemed to have given to Us your consent to make arrangements for appointments for the Annual Service or to accept reports of and attend to Breakdowns from any Tenant directly. We will however seek your authority directly before carrying out any works where additional costs/fees will be incurred such as replacement of the Boiler. 

7. Your warranties, indemnities and obligations. 

7.1 You warrant to HG that all relevant times (including the time of entering into this agreement), that:
(1) You are the owner of the Property or Properties identified in the Schedule (or 

any Property or Properties added in the future) or are fully and duly authorised to 

enter into this Agreement on behalf of the owner(s)
(2) The Boiler(s) to be subject to this Agreement are accurately set out in the 

Schedule and any Boiler added to the Schedule from time to time will be 

accurately detailed by You;
(3) All other information contained in the Schedule is to the best of Your knowledge 

true and complete and there are no facts or circumstances of which You are aware that may affect our decision to enter into this Agreement. In the event that 

any additional Boiler is added to the Schedule at your request You will advise Us of any facts or circumstances in relation to any additional Boiler that may affect our decision to add the Boiler to the Schedule; 

(4) You have notified Us in writing of:
(a) any mechanical or material defects in the Boiler of which you are aware or 

ought reasonably to be aware;
(b) any concerns expressed by third parties in relation to the condition of the 

Boiler and;
(c) in the event that any additional Boiler is added to the Schedule at your 

request from time to time the provisions of (a) and (b) above are deemed repeated in respect of any additional Boiler.
7.2 You agree to indemnify, keep indemnified and hold harmless HG, it’s officers, servants or agents from and against all liability, actions, claims, demands, proceedings, costs, loss and damage (including any direct or indirect loss or loss of profits or damages or compensation paid by HG on the advice of it’s legal advisors to compromise or settle any claim) and all legal costs or other expenses arising out of any breach of the warranties at clause 7.1 above; 

7.3 You must co-operate with Us (and take reasonable steps as are necessary to ensure that any Tenant or occupier or the Property co-operates with us) in all matters relating to the provision by Us of the Boiler Services.In such circumstances You will be liable to pay to us a call out fee of £50.00 and agree that We may suspend further services under this Agreement in respect of the particular Property/Boiler until such time as safe access is afforded to Us; 

7.4 You or any Tenant or occupier of the Property must provide Us or any Engineer we nominate clear unobstructed and safe access to the Boiler for the purposes of carrying out the Boiler Services. If such access is not provided, We may not be able to carry out the Boiler Services. 

8. Fees. 

8.1 You will be liable to pay HG a monthly fee as set out in the Schedule (as may be amended from time to time by addition of or removal of any Property/Boiler in which case a new Schedule will be provided to You) for the provision of the Boiler Services under this agreement. 
8.2 The Fees will be payable at the rate stated in the Schedule:-
8.2.1 Monthly direct debit to such bank as we shall advise to you in writing or;
8.2.2 By one annual lump sum payment (and if this option is taken, You will receive a discount equivalent to one month’s Fees) 
8.3 Any payments due from You to HG shall be made without discount, deduction or set-off. 

9. Termination of the Agreement. 

9.1 This Agreement may be terminated by You within 7 working days of receipt by You of these terms and the Schedule by notifying Us in writing at the address set out in the Schedule.
9.2 If You cancel this Agreement pursuant to clause 9.1 and We have not carried out any work on the Boiler or Boiler Controls, We will give You a full refund of any Fees paid to Us. If we have carried out any work then You will be liable to pay Us a call out fee of £50.00 for any attendance at any Property and the costs of any parts supplied and fitted. 
9.3 After the period set out in 9.1, this Agreement may be terminated by You giving to HG or by HG giving to You at least 30 days’ prior written notice of such termination. 9.4 You may cancel this Agreement in writing immediately if We fail to provide the Boiler Services in a material respect.
9.5 HG may immediately terminate this agreement by giving written notice to you that effect in the event that: 

1. (1)  any information contained in the Schedule is untrue or misleading; 
2. (2)  You breach any of your obligations, duties or warranties under this agreement; 
3. (3)  any representation made or information provided by You or on Your behalf to HG 

at any time in connection with the negotiation or continuation of this agreement or in connection with the Boiler or Boiler Controls is found to be incorrect as to a particular which, in the opinion of HG, is material; 

1. (4)  Your Boiler or Boiler Controls develop a fault within the first 10 weeks of the commencement of this Agreement; 
2. (5)  You become, or are deemed to become insolvent or unable to pay your debts; 
3. (6)  ownership of a material part of your assets is transferred to a third party; 
4. (7)  any judgement is obtained against You and remains unsatisfied for more than 14 

days or a receiver of any assets is appointed or execution, distress or diligence is levied over any of your assets or any part thereof; 

1. (8)  You enter into a voluntary arrangement or an informal arrangement or 

composition with or execute a deed of assignment or trust for the benefit of your creditors or any of them, or an application for an interim order is presented in respect of you or you call a meeting with your creditors or any of them for the purpose of rescheduling any of your debts; 

1. (9)  you die or are the subject of a petition for a bankruptcy order. 

(10) being a company you are deemed unable to pay your debts within the meaning of s.123 of the Insolvency Act 1986 or a petition is filed or a notice given or a resolution passed for the winding up of the company; 

9.6 Without limiting it’s other rights and remedies HG may terminate this Agreement with immediate effect if you fail to pay on the due date any amount due under this Agreement.
9.7 Any termination of this Agreement (howsoever occasioned) shall not affect any accrued rights or liabilities of either party nor the coming into force or continuance in force of any provision which is expressly or by implication intended to come into or to continue in force on or after such termination. Save as aforesaid, all rights and obligations of the parties shall cease to have effect immediately upon the termination of this Agreement. 

10. Limitation of Liability 

10.1 Except in the case of death or personal injury caused by HG’s negligence, HG’s liability under or in connection with this Agreement whether arising in contract, tort, negligence, breach of statutory duty or otherwise shall not exceed the sums paid by You under this Agreement; 

10.2 Except as set out in these terms, all warranties, conditions and other terms implied by statute or common law are to the fullest extent permitted by law excluded. 10.3 HG shall not in any circumstances be liable to You or to any Tenant in contract, tort, negligence breach of statutory duty or others for:
(1) any loss, damage, costs or expenses of any nature whatsoever of an indirect or 

consequential nature;
(2) any loss of turnover, salary, wages or other remuneration, profits business or 

goodwill; incurred or suffered by You. 

11. How to Report a Boiler Breakdown. 

11.1 You or Your Tenant should call Us on the number listed in the Schedule;
11.2 You or Your Tenant should provide to us Your name and the Property address and post code in order that We can check that the Property/Boiler is covered under this Agreement;
11.3 You or Your Tenant should provide Us with any identifiable make/model or serial numbers of the Boiler and as much information as possible concerning the nature of the Breakdown.
11.4 We will then provide You or Your Tenant with an estimated time for arrival of our Engineer. 

12. General. 

12.1 No relaxation or indulgence which HG may extend or may at any time have extended to you shall in any way prejudice or act as a waiver of HG’s strict rights under this Agreement.
12.2 Any notice to be given under this Agreement by either party to the other shall be in writing and shall be deemed to have been properly served if: 

(1.) left or sent by first class prepaid post to that party’s address as mentioned in the Schedule or last known to the party sending the notice;
(2) sent by email to the current email address for that party as mentioned in the Schedule or last known to the party sending the notice. 

Any notice sent by first class prepaid post will be deemed served on the second working day after postage. Any notice served by facsimile or by email will be deemed served 1 hour after the time of transmission or, if transmitted outside business hours, 1 hour after the subsequent opening of business.
12.3 No servant or agent of HG has any authority to agree any variation of or addition to this Agreement unless expressed in writing and signed by a duly authorised representative of HG.
12.4 If any of the terms and conditions of this agreement or any part thereof is rendered void for any reason whatsoever it shall be void to that extent and no further.
12.5 Where more than one party is identified as ‘the Customer’ in the Schedule:
(1) the liability of this parties under this agreement shall be joint and several;
(2) the obligations of HG under this agreement shall be sufficiently discharged if 

performed in relation to any one of those parties and, without prejudice to the foregoing, in all dealings under this Agreement HG’s point of contact with the Customer shall be with the party first named as the Customer at the address specified in the Schedule. 

12.6 You Acknowledge that:
(1) this Agreement constitutes the entire Agreement and understanding between the 

parties with respect to all matters which are referred to in it and supersedes and replaces all prior communications, representations, warranties, stipulations, undertakings and agreements of whatsoever nature, whether oral or written between the parties in relation to this Agreement; 

(2) You do not enter into this Agreement in reliance on any warranty, representation, undertaking, stipulation or other provision except as expressly provided in this Agreement and any conditions, warranties or other terms implied